Bookkeeper

Position Summary

We are seeking a detail-oriented and reliable Bookkeeper to manage the day-to-day financial operations of the agency. Reporting to the Executive Director, the Bookkeeper will be responsible for full-cycle bookkeeping, payroll, and financial record-keeping, with particular attention to the accuracy and confidentiality required in a child welfare setting. This is a hands-on role suited to someone who works independently, takes ownership of their work, and understands the financial reporting obligations of an MCCSS-funded agency.

• Process accounts payable and accounts receivable, including vendor invoices and payment runs
• Perform bank and credit card reconciliations on a monthly basis
• Maintain the general ledger and post journal entries
• Run biweekly payroll, including foster parent and caregiver compensation (DC earnings, ISA-SRA premiums), and remit source deductions to CRA
• Prepare and file HST returns and manage CRA remittances
• Issue and reconcile T4s, T4As, and other year-end tax slips
• Track and reconcile foster parent expense reimbursements and per diem payments
• Maintain organized financial records and supporting documentation for audit readiness
• Assist with month-end and year-end close, including accruals and adjusting entries
• Prepare financial reports and summaries for the Executive Director
• Manage petty cash and expense claims
• Liaise with external accountants and auditors as needed
• Maintain accurate records in the accounting system (e.g., QuickBooks)
• Handle financial records in accordance with CYFSA and MCCSS funding and reporting requirements
• Maintain confidentiality of all financial and personal information consistent with PHIPA and agency privacy policies
• Support compliance with Ministry financial reporting and licensing obligations